Our client has a requirement for a Part Time Office Manager
The successful candidate will have prior office management experience and will be available to work 5 mornings per week
Key objectives/Purpose of the role
· To manage the administrative activities for Ireland and co-ordinate with UK colleagues · To work closely with the Head of Ireland in developing the administrative policies & procedures for the Irish operation · To comply with all company regulatory guidelines and company SOPs
Job Responsibilities
- General office management duties - Diary management & co-ordination of meetings - Scheduling travel arrangements: flights, accommodation, airport collections etc. Awareness of logistics / issues involved in business travel - Receptionist duties - Financial management of admin budget including, ongoing liaison with the Finance department, preparation of expense reports and management of supplier invoices - Limited facility management tasks - Local supply management to include distributor & wholesaler relationships including stock liaison - Develop/adapt company policies & procedures for Irish operation - Co-ordination and maintenance of the Irish sales/marketing calendar - Actively managing customer databases in our key therapeutic areas - Ad hoc administrative duties as required
Qualifications
- Office management experience essential - Ability to work on own initiative without supervision as part of small team - Proven ability to resolve problems in a swift and effective manner - Ability to work well under pressure in a deadline driven role - Must be committed to providing a quality service - Flexible and reliable with enthusiasm to improve the company - Ability to form strong relationships/team player - Be able to manage multiple tasks - Capable of dealing with information of a confidential nature. - At least 3 years experience as a personal or executive assistant - Recent experience in the healthcare industry - Excellent written and verbal communication skills
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Administration & Secretarial
Office Management
